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WordPress Automation for Agencies and Freelancers

Build a client’s automations as visual workflows they can read, move them between sites as files, and keep every run on record for the day something needs fixing.

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Works with

Example workflow

Check a page is up every 15 minutes

  1. Webhooks and schedules logoTrigger · Schedules & WebhooksOn a schedule
  2. Action · HTTPHTTP Request
  3. Condition · LogicIf / Else
  4. Branch: True
    Action · EmailSend Email
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The problem

What makes this slow by hand

  • Automation hidden in custom code

    Every “email the team when…” becomes a snippet in a theme, invisible to the next developer.

  • The same workflow, rebuilt per client

    The lead routing you built for one site has to be redone by hand on the next.

  • Debugging blind

    When a client says “it stopped working”, there is no record of what ran.

  • Risky handovers

    A client edits a live automation and it starts doing something nobody meant it to.

How FlowWP handles it

The same work, as workflows on your own site

  • Workflows clients can readThe canvas shows the whole rule, so the next person sees what happens without reading PHP.
  • Move workflows between sitesExport workflows to a file and import them on another site. Keys, passwords and webhook secrets are stripped on the way out, and imports arrive as inactive drafts with a list of what needs attention.
  • Every run on recordSee which step ran, what it was given and what it returned, keep up to 180 days of history on Agency, and run a failed execution again with the data it started with.
  • Safe to hand overNothing runs until it is activated, and test runs rehearse steps that would change something instead of doing them.
  • Extend it for a clientAdd steps for a client’s plugins through the SDK, or offer their own PHP functions as steps on the Agency plan.
  • Licences by site countPersonal covers 1 site, Business 5 and Agency 25.

Built on

Example workflows

Ready-made workflows to start from

Browse all templates
    1. Webhooks and schedules logoTrigger: On a schedule (Schedules & Webhooks)
    2. Action: HTTP Request (HTTP)
    3. Condition: If / Else (Logic)
    4. Action: Send Email (Email)
    WordPressPersonal plan

    Check a page is up every 15 minutes

    Requests a page on a schedule and emails you the moment it answers with an error, including the status code.

    4 stepsIntermediate
    1. WooCommerce logoTrigger: An order is paid (WooCommerce)
    2. Condition: Switch (Logic)
    3. WooCommerce logoAction: Set an order’s status (WooCommerce)
    4. Action: Send Email (Email)
    5. +3 more steps
    WooCommercePersonal plan

    Hold risky orders for a quick check

    Paid orders over 1,000 go on hold for a person to check; guest orders using a coupon get a note and an alert. Everything else is marked as checked.

    7 stepsAdvanced
    1. Elementor logoTrigger: An Elementor form is submitted (Elementor)
    2. FluentCRM logoAction: Add or update a FluentCRM contact (FluentCRM)
    3. Action: Send Email (Email)
    4. Condition: Switch (Logic)
    5. FluentCRM logoAction: Add tags to a FluentCRM contact (FluentCRM)
    6. +3 more steps
    FormsPersonal plan

    Route Elementor leads to the right person

    Every lead is saved in FluentCRM and gets an instant reply. Then pricing questions go to sales, problems go to support, and the rest to a general inbox. Uses the name and message fields of Elementor’s default form.

    8 stepsAdvanced
    1. Webhooks and schedules logoTrigger: On a schedule (Schedules & Webhooks)
    2. Action: HTTP Request (HTTP)
    3. Condition: If / Else (Logic)
    4. Telegram logoAction: Send a Telegram message (Telegram)
    5. +1 more steps
    MessagingPersonal plan

    Wake someone up when the site goes down

    Checks a page every fifteen minutes. The moment it answers with an error, Telegram reaches a phone and Slack tells the team — because email is the one place nobody looks at two in the morning.

    5 stepsIntermediate
    1. Webhooks and schedules logoTrigger: On a schedule (Schedules & Webhooks)
    2. Discord logoAction: Send a Discord message (Discord)
    3. Action: HTTP Request (HTTP)
    4. Discord logoAction: Edit a Discord message (Discord)
    5. +1 more steps
    MessagingBusiness plan

    Report a nightly job in one Discord message

    Posts “running”, does the work, then edits that same message to say how it went — so the channel holds one line per night instead of two.

    5 stepsIntermediate
    1. Paid Memberships Pro logoTrigger: A user gets a Paid Memberships Pro level (Paid Memberships Pro)
    2. Action: Send Email (Email)
    3. FluentCRM logoAction: Add or update a FluentCRM contact (FluentCRM)
    4. BuddyPress logoAction: Add a member to a BuddyPress group (BuddyPress)
    5. Action: Delay (Delay)
    6. +3 more steps
    MembershipPersonal plan

    Onboard new members over their first week

    A new Paid Memberships Pro member is welcomed, saved in FluentCRM, added to your members’ BuddyPress group, then sent tips on day two and a feedback request on day seven.

    8 stepsAdvanced

Use cases

Worked through, step by step

All use cases

Integrations

The plugins and apps involved

Before you start

  • Choose the plan by site count. Personal covers 1 site, Business 5 and Agency 25. The site count applies when you activate the licence on a site.
  • Connections stay on each site. An exported workflow never carries API keys or webhook secrets, so after importing on a client site, add that client’s own connections and check the settings the import lists.
  • Custom steps and plans. Steps other plugins register work on every plan. A site’s own PHP functions offered as steps are part of Agency.
  • Support. Priority support is included on Business and Agency.

Other solutions

Build your WordPress workflow visually.

Start with a template or a blank canvas. Nothing runs until you activate it.

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